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Sync Brixi Meetings to Cal.com Bookings

Push your Brixi meetings into Cal.com bookings and keep the two sides aligned — when a meeting is rescheduled or cancelled in one system, the other follows. Setup is a one-time OAuth sign-in to Cal.com; after that, the sync runs on its own.

Entry pointProfile → My Apps

What You Need​

  • A Cal.com account you can sign in to (sign up at cal.com if you don't already have one).
  • Permission to authorize the connection in Cal.com — you complete the Cal.com sign-in window yourself.
  • A modern browser with pop-ups allowed for brixi.ai so the Cal.com consent window opens cleanly.

Use the same Cal.com account your team books from. Cal.com bookings are owned by the account that authorized the connection — switching accounts later splits the booking history across two records.

Connect Cal.com​

  1. Open Profile → My Apps. Find the Cal.com card.
  2. Turn on the Cal.com toggle. A Connecting to Cal.com… banner appears and a Cal.com sign-in tab opens.
  3. Sign in to Cal.com if you're not already signed in.
  4. On the Cal.com consent screen titled Brixi wants to access your Cal.com account, review the requested permissions (see below) and select Allow.
  5. Cal.com returns you to Brixi. The Cal.com card shows as connected, the toggle stays on, and a Cal.com is linked toast appears.

End-to-end Cal.com connection: toggle on, sign in to Cal.com, allow the requested access, return to Brixi connected. PII masked.

Let the connection finish

Don't reload Brixi or close the Cal.com window until you're returned to the My Apps page with the Cal.com is linked toast — the connection may not save otherwise.

Permissions You'll Grant​

When you authorize in Cal.com, approve the requested access — bookings won't sync otherwise. Cal.com requests:

PermissionWhy Brixi needs it
View personal info and primary email addressIdentify your Cal.com account so bookings land on the right calendar.
Create, edit, and delete bookingsPush Brixi meetings into Cal.com as bookings, and keep reschedules and cancellations in sync.

Brixi does not read your existing Cal.com booking history — only new bookings created via Brixi (and updates to them) are written.

What Syncs After Connecting​

Once the connection is live, Brixi will:

  • Push new Brixi meetings (site visits, demos, follow-up calls) into Cal.com as bookings.
  • Mirror reschedules — if a meeting moves in Brixi, the Cal.com booking moves too (and vice versa).
  • Mirror cancellations — if a meeting is cancelled in either system, the other follows.
  • Track booking status (confirmed / cancelled / rescheduled) on the linked Brixi meeting.

Sync runs on a short interval — most changes propagate within a minute.

Disconnect​

To stop pushing bookings, turn the Cal.com toggle off in My Apps.

  • Disconnect stops new bookings from flowing immediately.
  • Bookings already created in Cal.com via Brixi stay — they're owned by Cal.com, not Brixi.
  • Reconnecting later re-runs the OAuth flow — your previous mappings are restored if you sign in with the same Cal.com account.

Common Issues​

IssueWhat to check
The connection didn't saveReconnect and let the Connecting to Cal.com… banner finish without reloading or closing the Cal.com tab.
Stuck on Cal.com sign-inUse the Cal.com password reset flow or sign in via the magic link. The Cal.com window is fully managed by Cal.com — Brixi doesn't see your password.
Wrong Cal.com account connectedDisconnect, sign out of Cal.com in your browser, then reconnect and sign in with the correct account.
Toggle is missing from My AppsAsk your admin to review your access to integrations.
Bookings sync but reschedules don'tConfirm both View personal info… and Create, edit, and delete bookings were approved — partial-permission grants only push the initial booking.
Bookings push to the wrong Cal.com calendarCal.com routes by the connected account's primary booking calendar — switch the default in Cal.com settings, then reconnect.
Sync seems delayedSync runs every minute; longer gaps usually mean Cal.com revoked the token — disconnect and reconnect.
Still stuck after checking with your adminSee Getting Help — include which Cal.com account is connected, when the last booking synced successfully, and what you expected to happen.
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Was this article helpful?If something is unclear or out of date, email support@brixi.ai with the article title — or see Getting Help for what to check first.